Privacy Policy

1. Who We Are

1st Caliber MD provides AI-powered clinical documentation tools for independent medical practices. Our marketing website is located at 1stcalibermd.com. For questions about this policy, contact us at ben@1stcaliber.com.

2. What This Policy Covers

This Privacy Policy describes how we collect, use, and handle information gathered through our marketing website (1stcalibermd.com), including the demo request form. It does not govern the 1st Caliber MD software product, which operates entirely on-premises at your practice location and does not transmit data to us.

3. Information We Collect

We collect information only when you voluntarily provide it through our demo request form. This may include:

• Practice name
• Your name and job title
• Email address
• Phone number
• Number of physicians in your practice
• Any message or notes you include

We do not collect, request, or accept any protected health information (PHI) through this website.

We may also collect standard web analytics data automatically, including IP address, browser type, pages visited, referral source, and time on site. This data is collected through cookies and similar technologies described in Section 6.

4. How We Use Your Information

Information submitted through the demo request form is used solely to:

• Contact you to schedule a product demonstration
• Answer questions about 1st Caliber MD
• Follow up on your inquiry

We do not sell, rent, or share your contact information with third parties for their own marketing purposes.

5. Form Processing - Formspree

Our demo request form is processed by Formspree (formspree.io), a third-party form handling service. When you submit the form, your data is transmitted to Formspree's servers and forwarded to us by email. Formspree's handling of your data is governed by their own Privacy Policy. We recommend reviewing it before submitting a form.

6. Cookies and Tracking Technologies

Our website may use cookies and similar tracking technologies for the following purposes:

• Analytics: To understand how visitors use the site, which pages are most visited, and how users arrive at the site. We may use services such as Google Analytics for this purpose.
• Advertising and retargeting: We may use advertising pixels from platforms such as Google Ads, Meta (Facebook/Instagram), LinkedIn, or similar services. These pixels allow us to show relevant advertisements to people who have previously visited our website. The specific platforms we use will be updated as they are added.
• Functional cookies: Cookies necessary for the website to function, such as remembering form state.

You can control cookie settings through your browser preferences. Most browsers allow you to block or delete cookies. Note that disabling cookies may affect some website functionality.

7. Advertising and Retargeting Opt-Out

If you wish to opt out of interest-based advertising, you can do so through:

• Google: Google Ads Settings
• Meta: Facebook Ad Preferences
• Industry opt-out: Digital Advertising Alliance (optout.aboutads.info)
• Network Advertising Initiative: optout.networkadvertising.org

8. Data Retention

Form submission data is retained only as long as necessary to respond to your inquiry or maintain a business relationship. If you have not engaged with us in 24 months, we will delete your contact information upon request.

9. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices of those sites and encourage you to review their policies.

10. Children's Privacy

This website is intended for healthcare professionals and practice administrators. We do not knowingly collect information from anyone under the age of 18.

11. Your Rights

Depending on your jurisdiction, you may have the right to:

• Access the personal information we hold about you
• Request correction of inaccurate information
• Request deletion of your information
• Opt out of marketing communications

To exercise any of these rights, contact us at ben@1stcaliber.com.

12. Changes to This Policy

We may update this Privacy Policy from time to time. When we do, we will update the effective date at the top of this page. We encourage you to review this policy periodically.

13. Contact

For privacy-related questions or requests, contact:
1st Caliber MD
Email: ben@1stcaliber.com